Job Type: Full-time
This position would be out of our Adrian, Michigan office. This is a full-time position. The candidate will be working on a cutting-edge web-based human capital management (HCM) platform which integrates payroll, time and attendance, and human resource management.
You will become the primary, new client implementation specialist helping to onboard clients from in-house processing, or coming off of another Michigan outsourced payroll provider. You will also assist in the daily payroll tax-processing tasks.
Job Requirements
- The ideal candidate should have 2+ years of payroll and/or tax-processing experience. (Preferred but not required)
- Candidates must be able to work well in a team environment as well as work independently.
- Candidates will be responsible for various data entry projects.
- Working knowledge of Microsoft Office applications; Word, Excel, Outlook.
- Strong attention to detail with an analytical, research-oriented mindset.
- Maturity in dealing with sensitive & confidential information.
Workforce PayHub, Inc. is seeking an ideal candidate that will excel at multi-tasking and has excellent attention to detail. The average day will have you working on implementing new clients, upgrading the existing clients to new modules, and assisting with special projects as needed.
Hourly position subject to experience and subject to a successful background check.
Job Responsibilities
Michigan Payroll Implementations:
- Perform client setup for payroll and web-based time & labor management.
- Walk clients through the onboarding gathering documents.
- Perform frequent check-ins with clients on project status.
- Employee Information.
- Tax Information.
- Historical Payroll Information.
- Follow-up with clients to gather needed information.
- Perform initial payrolls with clients to ensure proper setup.
- Provide short-term customer service during implementation for the client until hand-off to their long-term Customer Service Representative (CSR).
Michigan Payroll Tax Processing Overview:
- Ensuring daily tax files are created and paid
- Ensuring quarterly/annual returns are filed and paid
- Daily tax account bank reconciliation
- Daily tax sign off
- Configuration questions specific to tax settings
- Investigating tax issues and notices
- Researching/resolving SSA notices
- Overseeing and troubleshooting quarterly recons for retail & wholesale
- Managing the completion of tax amendments each quarter
- Ordering Year End forms
- Overseeing the printing & shipping of W2s & 1099s
- Monitoring and updating the process of the distribution of the quarterly tax packets
- Staying apprised of changes to payroll & tax laws
- Termination of clients in regards to tax money
- Tax registrations for clients
- Prepare and distribute quarterly tax schedule and prep reports
- Rate exchanges with tax agencies
- Monitor tax email account
- Daily reconciling client’s funds
- Weekly registration of client tax ID's
Job Benefits
Following benefits after 90 days:
- Paid time off accrued for all employees
- Paid Holidays after 90 days
- Simple IRA with company contribution
- Dental/Vision insurance
- Employer-paid HRA for Health Insurance Premiums
- Annual reimbursed personal vacation (reimbursement for hotel/travel expenses up to limit)
- Company-paid Call A Doctor Plus
- Reimbursement of Cell Phone expenses
Job Performance & Expectations
- Reports and records are accurate and current.
- Payroll processing, maintenance, and updates are accurate and timely.
- External reports are completed and submitted timely.
- Good employee relations exist. Employee questions, problems, and complaints are promptly and courteously resolved.
- Good working relations exist with internal and external customers, including but not limited to HR, accounting staff, consultants, and managers.
- Management is properly informed of area activities and relevant information.
- Assistance is provided to continually and effectively analyze data to ensure that information needs are met.
- Payroll Operations goals and tasks are completed on schedule. Data and system integrity are maintained.
- Payroll functions are conducted in accordance with established policies and related legal requirements.
