Payroll for Construction and Heavy Equipment Companies
Construction companies and heavy equipment operators face distinct challenges while managing HR and payroll in an industry with heavy regulatory obligations, dynamic workforces, multi-site operations, and high employee turnover.
To help your business return focus to key projects, long-term growth, and accurate job costing, Workforce PayHub offers a comprehensive payroll and HR management solution for construction companies with complex field and office teams. From reducing administrative burdens to improving employee retention and simplifying compliance, our integrated technology makes payroll & HR intuitive, giving you the peace of mind to pursue core business tasks.
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Challenges in Construction Payroll and HR
Compliance with Labor Laws
In the construction industry, employers must navigate prevailing wage laws that can fluctuate due to new legislation, or based on prevailing wage rates that differ across federal, state, and local jurisdictions (the latter usually being the highest).
In addition to remaining compliant with the Davis-Bacon Act and Related Acts regarding wages and fringe benefits, employers in the construction industry must also remain compliant with union contracts and consider multi-state compliance for any contractors or job crews that travel to or work in new states. Lastly, in-house practices like creating an informative and transparent employee handbook, providing training modules for new workers, and properly managing electronic OSHA reporting can also impact construction industry compliance for your business.
Managing High Employee Turnover and Seasonal Workforces
Most construction and heavy equipment companies employ a blend of hourly, salaried, and seasonal workers, including union workers, non-union workers, and contractors. As a result, managing turnover, reducing layoff costs (increased SUTA and FUTA taxes), and establishing a system for hiring, training, and retaining high-performing workers becomes imperative. Although it’s possible to rely on contractors and temporary workers for practical and financial reasons, this approach requires cloud-based technology and thoughtful budgetary and workforce planning to stay successful long-term.
Tracking Hours for Remote or Field-Based Employees
With a large number of employees operating on varied job sites or remotely, the risk of inaccurately tracked hours (and increased labor costs) multiplies for employers in the construction industry. Without a dedicated mobile platform to facilitate digital time entry, task tracking, or geofencing, payroll and time & attendance can quickly become inaccurate, inefficient, lead to noncompliance issues, or raise project costs.
Technology in Construction Payroll and HR
The Value of Cloud-Based Solutions
An increasing number of employers in the construction industry utilize cloud-based solutions to manage large field and office teams, reduce costs, and improve payroll and compliance.
Among other benefits, using a consolidated cloud-based platform minimizes data inaccuracies resulting from information being transferred across a range of disjointed payroll, HR, or HCM systems (digitally or manually). When this data is inaccurate, it can lead to issues with overpayment, underpayment, recurring payroll errors, and noncompliance.
In contrast, by using a single cloud-based solution, pay rates, overtime calculations, tax data, and construction payroll reports are consistently accurate and uniformly documented. Using a single cloud-based platform also allows your business to leverage historical data from past and ongoing projects to make informed decisions about budgeting, the viability of future projects, and more.
Mobile Apps for Time Tracking and Communication
In addition to a consolidated, cloud-based approach to payroll and HR, construction and heavy equipment companies can greatly benefit from using mobile apps to support time reporting, allowing employees to clock in and out from job sites and utilize employee self-service (ESS) features using only their smartphone. Mobile apps that improve time tracking and communication also give managers and leadership a comprehensive view of how employees are performing and how projects are progressing.
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Key Features of Payroll and HR for Construction
Whether it’s improving job costing, ensuring long-term labor law compliance, offering mobile-friendly time & attendance tools, or simplifying benefits administration, the right construction payroll solution should empower your business to focus on high-priority projects with all of the data, tools, and personalized support you need.
Job Costing & Wage Tracking for Construction Projects
Job costing is an ongoing challenge for all businesses in the construction and heavy equipment industries. By using a comprehensive HR & payroll platform specifically catered to your industry, you can easily evaluate projects to see if they are performing well or detracting from business growth, profitability, or cash flow. With improved employee time reporting and data analysis, your numbers are more accurate, reducing overhead & administrative burdens, and helping you gauge profitability and productivity at a more granular (per-project, per-employee) level.
Automated Compliance with Construction-Specific Labor Laws
Labor laws change frequently at federal, state, and local levels, especially impacting construction and heavy equipment companies that have a complex workforce, work in multiple states, and rely on a large number of contractors or temporary & seasonal workers. The right payroll and HR solution should let you enjoy compliance peace of mind through automated compliance services and ongoing compliance monitoring. Whether it’s running accurate payroll for contractors, meeting all union requirements (CBAs & more), or updating your employee handbook to ensure transparency for employees, a qualified solution will let your business operate with confidence.
Time and Attendance Solutions Tailored to Fieldwork
With employees and workers conducting fieldwork in multiple states, working remotely, or in office, construction and heavy equipment companies require a time & attendance solution that provides all of the following: mobile-friendly clock in/clock out functionality from a worker’s smartphone, geofencing/geolocation features to ensure workers clock in/clock out from an approved location, automated overtime & break time calculations, and project & employee labor breakdown.
Simplified Benefits Management & Employee Self-Service (ESS) Tools
Managing benefits and employee information as a construction or heavy equipment company requires a streamlined benefits solution that delivers employee information to carriers, quickly determines eligibility, and supports an intuitive open enrollment process for your employees. Paired with other employee self-service (ESS) tools that support transparency, employee satisfaction, and PTO utilization, your business can simplify and streamline benefits administration.
Benefits of Using Workforce PayHub for Construction Companies
Workforce PayHub’s payroll and HR solution for construction companies helps your business reduce administrative burdens, improve job costing, streamline time & attendance, and ensure labor law compliance. Let’s explore the full range of benefits below.
Reduce Administrative Burdens with Automated Solutions
When HR, payroll, benefits administration and other facets of workforce management are managed without a single integrated system, it often leads to inaccurate data, noncompliance risks, and significant time and energy detracted from key business tasks. A manual or disjointed digital approach is labor-intensive and stressful, which is why Workforce PayHub’s payroll and HR platform leverages automation to flag errors, minimize noncompliance risks, accurately calculate wages, and ensure smooth coordination between all of your related HR & payroll processes.
Ensure Accuracy in Job Costing and Compliance
With increased access to accurate data and data analysis tools, Workforce PayHub can help your business improve its job costing, perform project analyses, gauge employee & crew productivity, and make informed decisions about ongoing and future projects, including workforce decisions. To ensure lasting compliance with a range of local, state, federal, and industry-specific labor laws, Workforce PayHub offers automated compliance within your payroll & HR platform, as well as support with labor law poster services, creating or updating a compliant Employee Handbook, producing electronic OSHA reports, and more.
Improve Time & Attendance Practices
Workforce PayHub’s time & attendance solution gives employees direct access to a mobile time & attendance app where they can clock in/out, schedule, and request time off from a single platform. Using a smartphone or another device, their input and requests can be reviewed by managers or supervisors, whether they are conducting fieldwork, working at an out-of-state job site, working in-office, or operating remotely. We also offer physical time clocks, biometric time clocks, and proximity or barcode badges, which can be used with our web-based solution to reduce buddy-punching or time theft. Our time & attendance tools integrate seamlessly with payroll and related HR processes to ensure accurate data across tasks. We also offer a range of employee self-service tools that are proven to improve employee engagement, productivity, and satisfaction.
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