Payroll for Medical and Dental Offices

Why Medical and Dental Offices Need Industry-Specific Payroll

Busy outpatient practices need a payroll partner who understands the complexities of their industry so they can stay focused on patient care. Whether it’s managing multi-role employees, tax filings, diverse compensation methods, or bonuses for specialized services, you need something more than a generic payroll provider. You need personalized support and industry-specific tools.

Workforce PayHub provides a compliant, accurate payroll solution tailored to support independent healthcare providers. We streamline your entire payroll process, seamlessly integrating with your existing systems, and reducing the risk of errors, delays, or compliance issues. Our healthcare payroll solutions prioritize ease of use, so you can pay your employees on time, gain insights about your workforce, enjoy peace of mind about compliance, and leverage modern features like paperless pay and our mobile employee self-service portal.

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Who We Serve

General & Family Medicine
Pediatricians
Dentists & Orthodontists
Chiropractors
Specialty Outpatient Clinics (Dermatology, Allergy & Asthma, Podiatry Clinics, etc.)

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Payroll Pain Points for Healthcare Practices

Multiple locations or remote staff – When you manage more than one medical or dental office, seamlessly coordinating payroll, time tracking, and scheduling can be a daunting task without the right platform and professional support. With a mixture of short-term, long-term and remote staff, you need to ensure that shifts are covered and payroll stays streamlined and accurate.

ACA tracking and PTO compliance – Most medical and dental offices are seeking an intuitive way to manage ACA tracking and PTO compliance. The right tools and support should give you 24-7 access to employee hours worked, employee benefits eligibility & utilization, as well as local, state, and federal labor law updates and integrated data across HR & payroll processes.
Quarterly and year-end tax reporting – Quarterly and annual tax filing shouldn’t cause recurring stress about miscalculations, noncompliance, or looming penalties. Whether it’s local, state, and federal tax calculations, accurate and audit-ready recordkeeping, automated tax form generation, or seamless e-filing, a qualified payroll platform can simplify these processes so you can focus on core daily tasks.

Tailored Payroll Solutions

Workforce PayHub offers customized solutions for payroll processing, time and attendance and
HR services designed to meet the needs of today’s medical offices.

Direct Deposit and Paperless Pay

In an industry with a range of pay rates, shift differentials, commissions, and incentives, it’s essential to use a payroll service that can adapt to your needs and offer timely and accurate pay for all of your staff. Workforce PayHub offers direct deposit setup & payment, as well as flexible payments and paperless pay options to meet the needs of your clinic and employees.

Automated Payroll and Tax Filing

Workforce PayHub’s Payroll Solution for medical and dental offices automates payroll and tax filing so you can eliminate calculation errors, simplify tax form generation & submission, accommodate different pay structures, and stay real-time compliant as you pay your employees, retain records, and file quarterly and yearly taxes.

Timekeeping and Accrual Tracking

Payroll is closely linked to timekeeping, scheduling, and accrual tracking. That’s why Workforce PayHub offers seamless integration between payroll, timekeeping and related HR processes so your practice can manage complex schedules. Whether it’s time tracking for short-term employees, 24-hour shifts, or remote staff, we support you and your staff with a mobile payroll and timekeeping platform that’s accurate and intuitive to use.

Secure Portals for Providers and Staff

Our mobile employee self-service (ESS) portal, PAY HUB, allows your employees to access their pay statements, W-2s, PTO information and more from their smartphone or any other device with internet access. Providers enjoy mobile access to payroll data, reporting features, and adaptable permission sets and security levels based on an employee’s role.

W-2 and 1099 Generation

From W-2s and 1099s to other required tax forms, our automated payroll platform generates accurate forms to expedite the filing process, minimize errors and keep your office or clinic fully compliant.

Why Healthcare Clients Choose Workforce PayHub

Why use a specialized payroll solution at your practice? Consider the following benefits:

Local, responsive customer service

We offer specialized support to medical and dental offices in the Great Lakes region and beyond, ensuring you have ongoing access to dedicated and personalized customer service. Unlike generic payroll solutions, we understand the value of speaking consistently with the same trusted professionals to help you address the specific needs of your business.

Secure, HIPAA-aware payroll processing

From encryption and advanced access controls to multi-factor authentication, we ensure your payroll processing is HIPAA-compliant and your most sensitive data stays protected and securely stored.

Scalable solutions from solo providers to multi-site groups

Whether you’re a solo healthcare provider, a growing practice, or a practice with multi-site groups, Workforce PayHub offers scalable solutions to help you simplify payroll, scheduling, time tracking, and related HR processes, supporting your business’ operations regardless of location. As your business expands, we adapt with you.

Fast onboarding and integrations

The payroll platform you use for your office or practice should be intuitive, time-saving, and reduce in-house administrative tasks. We offer a consistent point-of-contact throughout the entire onboarding process and easy integration with your existing systems to make sure our payroll, timekeeping, scheduling, workforce management, and other related HR tools work specifically for your business and its payroll priorities.

Take Payroll Off Your Plate

Payroll for medical practices is unavoidably complex. Handling the process without leading-edge tools and dedicated support can lead to employee retention issues, noncompliance penalties, and time detracted from key business tasks.

That’s why Workforce PayHub is dedicated to supporting medical and dental offices with all of the industry-specific tools they need to make payroll intuitive, accurate, and compliant.

It’s time to focus on your patients and let us handle payday.

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